Compact mode

XLOOKUP vs INDEX_MATCH vs SUBSTITUTE

Table of content

Basic Classification Comparison
Usage Context Comparison
Basic Information Comparison
History Comparison
Facts Comparison

Usage Information Comparison
Technical Details Comparison
Evaluation Comparison
Ratings Comparison

Basic Classification Comparison

Function Category 📊

Primary classification of the Excel function based on its main purpose and usage domain, helps users quickly identify function types

XLOOKUP

Lookup & Reference

XLOOKUP belongs to the Lookup & Reference category. Excel functions for searching and referencing data across spreadsheets Click to see all.

INDEX_MATCH

Lookup & Reference

INDEX_MATCH belongs to the Lookup & Reference category. Excel functions for searching and referencing data across spreadsheets Click to see all.

SUBSTITUTE

Text

SUBSTITUTE belongs to the Text category. Excel functions for manipulating and analyzing text data Click to see all.
Operation Type 🔧

Fundamental type of operation or action that the Excel function performs on its inputs

XLOOKUP

Retrieval

XLOOKUP performs Retrieval operations. Functions specialized in fetching data from various sources Click to see all.

INDEX_MATCH

Retrieval

INDEX_MATCH performs Retrieval operations. Functions specialized in fetching data from various sources Click to see all.

SUBSTITUTE

Manipulation

SUBSTITUTE performs Manipulation operations. Functions that modify and transform data in different ways Click to see all.

Usage Context Comparison

For whom 👥

Target user groups who would benefit most from using this Excel function

For all*

Data Analysts

Excel functions specifically designed for data analysis and interpretation

XLOOKUP

Business Managers

XLOOKUP is designed for Business Managers. Excel functions helpful for business management and decision making Click to see all.

INDEX_MATCH

Business Managers

INDEX_MATCH is designed for Business Managers. Excel functions helpful for business management and decision making Click to see all.

SUBSTITUTE

Administrative Staff

SUBSTITUTE is designed for Administrative Staff. Excel functions useful for administrative tasks and data management Click to see all.
Purpose 📝

Primary purposes and use cases of the Excel function

XLOOKUP

Data Lookup

XLOOKUP is used for Data Lookup. Functions for finding and retrieving specific data Click to see all.

INDEX_MATCH

Data Lookup

INDEX_MATCH is used for Data Lookup. Functions for finding and retrieving specific data Click to see all.

Data Analysis

INDEX_MATCH is used for Data Analysis. Functions specifically designed for analyzing data Click to see all.

SUBSTITUTE

Text Manipulation

SUBSTITUTE is used for Text Manipulation. Excel functions that modify and format text content Click to see all.

Basic Information Comparison

Known For ⭐

Distinctive characteristic or primary strength of the Excel function

XLOOKUP

Dynamic Array Support

XLOOKUP is known for Dynamic Array Support.

INDEX_MATCH

Two-Way Lookup Power

INDEX_MATCH is known for Two-Way Lookup Power.

SUBSTITUTE

Replace Specific Text

SUBSTITUTE is known for Replace Specific Text.

History Comparison

Creation Date 📅

Original release date of the Excel function

XLOOKUP

Excel 2019

XLOOKUP was created in Excel 2019. Functions introduced in Excel 2019 release Click to see all.

INDEX_MATCH

Excel 95

INDEX_MATCH was created in Excel 95. Functions that came with Excel 95 release Click to see all.

SUBSTITUTE

Excel 97

SUBSTITUTE was created in Excel 97. Functions first available in Excel 97 version Click to see all.
Created By 👤

Organization or team responsible for developing the function

For all*

Microsoft Excel Team

Functions officially created by the Microsoft Excel development team

Facts Comparison

Interesting Fact 💡

Unique or lesser-known information about the Excel function

XLOOKUP

First major update to lookup functions in 20 years

INDEX_MATCH

Used in 80% of advanced Excel formulas

SUBSTITUTE

Originally designed for mail merge operations
Sarcastic Fact 🤣

Humorous or ironic observation about the Excel function

XLOOKUP

Makes VLOOKUP feel like using a flip phone in 2024

INDEX_MATCH

The relationship status of Excel functions: It's complicated

SUBSTITUTE

Find and replace's overachieving cousin

Usage Information Comparison

Formula Complexity Level 📖

Indicates the difficulty level and complexity of using the Excel function effectively

XLOOKUP

Advanced

XLOOKUP has a Advanced complexity level. Complex Excel functions for sophisticated calculations and operations Click to see all.

INDEX_MATCH

Advanced

INDEX_MATCH has a Advanced complexity level. Complex Excel functions for sophisticated calculations and operations Click to see all.

SUBSTITUTE

Intermediate

SUBSTITUTE has a Intermediate complexity level. Excel functions with moderate complexity for various tasks Click to see all.

Technical Details Comparison

Input Data Type 📝

Types of data that the Excel function accepts as input parameters

XLOOKUP

Text

XLOOKUP accepts Text as input data. Excel functions specifically designed for text manipulation Click to see all.

Number

XLOOKUP accepts Number as input data. Excel functions specifically designed for numerical calculations Click to see all.

INDEX_MATCH

Array

INDEX_MATCH accepts Array as input data. Excel functions designed to work with arrays and ranges of data Click to see all.

Range

INDEX_MATCH accepts Range as input data. Excel functions that operate on cell ranges and data sets Click to see all.

SUBSTITUTE

Text

SUBSTITUTE accepts Text as input data. Excel functions specifically designed for text manipulation Click to see all.
Version Compatibility 💻

Indicates which Excel versions and platforms the function is compatible with < including Office 365< Excel 2019< 2016< etc.

For all*

Excel 2019

Excel functions that work specifically in Excel 2019 version

XLOOKUP

Microsoft 365

XLOOKUP is compatible with Microsoft 365 Excel functions optimized for the latest Microsoft 365 platform Click to see all.

INDEX_MATCH

Excel 2016

INDEX_MATCH is compatible with Excel 2016 Excel functions that work specifically in Excel 2016 version Click to see all.

Excel 2013

INDEX_MATCH is compatible with Excel 2013 Excel functions that work specifically in Excel 2013 version Click to see all.

Microsoft 365

INDEX_MATCH is compatible with Microsoft 365 Excel functions optimized for the latest Microsoft 365 platform Click to see all.

SUBSTITUTE

Excel 2016

SUBSTITUTE is compatible with Excel 2016 Excel functions that work specifically in Excel 2016 version Click to see all.

Excel 2013

SUBSTITUTE is compatible with Excel 2013 Excel functions that work specifically in Excel 2013 version Click to see all.
Operating System 💾

Specifies the operating systems where the function can be used < including Windows< macOS< and web platforms

For all*

Windows

Excel functions optimized for Windows operating system
MacOS

Excel functions optimized for MacOS users
Web Excel

Excel functions available in web-based versions

XLOOKUP

Excel Online

XLOOKUP runs on Excel Online Excel functions available in the online version of Excel Click to see all.
Required Arguments Count 🔢

Number of mandatory arguments needed for the function to work properly

For all*

3
Required Arguments Type 📊

The data types accepted as valid input arguments for the function

For all*

Number

Excel functions that perform calculations specifically with numerical inputs

XLOOKUP

Range

XLOOKUP accepts Range as input types Excel functions that operate on cell ranges for calculations Click to see all.

Text

XLOOKUP accepts Text as input types Excel functions specialized in text string manipulation and processing Click to see all.

INDEX_MATCH

Range

INDEX_MATCH accepts Range as input types Excel functions that operate on cell ranges for calculations Click to see all.

Array

INDEX_MATCH accepts Array as input types Excel functions that specifically work with array inputs for calculations Click to see all.

SUBSTITUTE

Text

SUBSTITUTE accepts Text as input types Excel functions specialized in text string manipulation and processing Click to see all.

Text

SUBSTITUTE accepts Text as input types Excel functions specialized in text string manipulation and processing Click to see all.

Evaluation Comparison

Pros ✅

Key advantages and strengths of the Excel function

XLOOKUP

Dynamic Array Support

Functions that support dynamic array operations and spilling Click to see all.

Handles Errors Gracefully

Bi-Directional Lookup

INDEX_MATCH

More Flexible Than VLOOKUP

Can Search Both Ways

Better Performance

Column Independent

SUBSTITUTE

Multiple Replacements

Case Sensitive

Precise
Cons ❌

Limitations and potential drawbacks of the Excel function

XLOOKUP

Complex Syntax For Beginners

Limited Backward Compatibility

Not Available In Older Versions

Complex For Beginners

INDEX_MATCH

Requires Two Functions

Steeper Learning Curve

Complex Syntax

SUBSTITUTE

Requires Exact Match

Complex Syntax