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COUNTIFS vs INDEX vs VLOOKUP

Table of content

Basic Classification Comparison
Usage Context Comparison
Basic Information Comparison
History Comparison
Facts Comparison

Usage Information Comparison
Technical Details Comparison
Evaluation Comparison
Ratings Comparison

Basic Classification Comparison

Function Category 📊

Primary classification of the Excel function based on its main purpose and usage domain, helps users quickly identify function types

COUNTIFS

Statistical

COUNTIFS belongs to the Statistical category. Excel functions for statistical analysis and calculations Click to see all.

INDEX

Lookup & Reference

INDEX belongs to the Lookup & Reference category. Excel functions for searching and referencing data across spreadsheets Click to see all.

VLOOKUP

Lookup & Reference

VLOOKUP belongs to the Lookup & Reference category. Excel functions for searching and referencing data across spreadsheets Click to see all.
Operation Type 🔧

Fundamental type of operation or action that the Excel function performs on its inputs

COUNTIFS

Calculation

COUNTIFS performs Calculation operations. Excel functions for performing various calculations Click to see all.

INDEX

Retrieval

INDEX performs Retrieval operations. Functions specialized in fetching data from various sources Click to see all.

VLOOKUP

Retrieval

VLOOKUP performs Retrieval operations. Functions specialized in fetching data from various sources Click to see all.

Usage Context Comparison

Basic Information Comparison

Known For ⭐

Distinctive characteristic or primary strength of the Excel function

COUNTIFS

Multiple Criteria Counting

COUNTIFS is known for Multiple Criteria Counting.

INDEX

Advanced Data Retrieval

INDEX is known for Advanced Data Retrieval.

VLOOKUP

Vertical Data Search

VLOOKUP is known for Vertical Data Search.

History Comparison

Creation Date 📅

Original release date of the Excel function

COUNTIFS

Excel 2007

COUNTIFS was created in Excel 2007. Functions first introduced in Excel 2007 release Click to see all.

INDEX

Excel 3.0

INDEX was created in Excel 3.0. Functions that originated in Excel 3.0 version Click to see all.

VLOOKUP

Excel 3.0

VLOOKUP was created in Excel 3.0. Functions that originated in Excel 3.0 version Click to see all.
Created By 👤

Organization or team responsible for developing the function

For all*

Microsoft Excel Team

Functions officially created by the Microsoft Excel development team

Facts Comparison

Interesting Fact 💡

Unique or lesser-known information about the Excel function

COUNTIFS

Enhanced version of COUNTIF

INDEX

Often used with MATCH function

VLOOKUP

Often confused with HLOOKUP
Sarcastic Fact 🤣

Humorous or ironic observation about the Excel function

COUNTIFS

The function that makes counting feel like detective work

INDEX

The function that makes VLOOKUP feel simple

VLOOKUP

The function everyone pretends to understand

Usage Information Comparison

Formula Complexity Level 📖

Indicates the difficulty level and complexity of using the Excel function effectively

COUNTIFS

Intermediate

COUNTIFS has a Intermediate complexity level. Excel functions with moderate complexity for various tasks Click to see all.

INDEX

Advanced

INDEX has a Advanced complexity level. Complex Excel functions for sophisticated calculations and operations Click to see all.

VLOOKUP

Intermediate

VLOOKUP has a Intermediate complexity level. Excel functions with moderate complexity for various tasks Click to see all.

Technical Details Comparison

Input Data Type 📝

Types of data that the Excel function accepts as input parameters

COUNTIFS

Array

COUNTIFS accepts Array as input data. Excel functions designed to work with arrays and ranges of data Click to see all.

Range

COUNTIFS accepts Range as input data. Excel functions that operate on cell ranges and data sets Click to see all.

Number

COUNTIFS accepts Number as input data. Excel functions specifically designed for numerical calculations Click to see all.

INDEX

Array

INDEX accepts Array as input data. Excel functions designed to work with arrays and ranges of data Click to see all.

Range

INDEX accepts Range as input data. Excel functions that operate on cell ranges and data sets Click to see all.

VLOOKUP

Text

VLOOKUP accepts Text as input data. Excel functions specifically designed for text manipulation Click to see all.

Number

VLOOKUP accepts Number as input data. Excel functions specifically designed for numerical calculations Click to see all.
Version Compatibility 💻

Indicates which Excel versions and platforms the function is compatible with < including Office 365< Excel 2019< 2016< etc.

For all*

Excel 2019

Excel functions that work specifically in Excel 2019 version
Excel 2016

Excel functions that work specifically in Excel 2016 version
Excel 2013

Excel functions that work specifically in Excel 2013 version

INDEX

Microsoft 365

INDEX is compatible with Microsoft 365 Excel functions optimized for the latest Microsoft 365 platform Click to see all.

Excel Online

INDEX is compatible with Excel Online Excel functions optimized for use in the web-based Excel Online platform Click to see all.

VLOOKUP

Microsoft 365

VLOOKUP is compatible with Microsoft 365 Excel functions optimized for the latest Microsoft 365 platform Click to see all.

Excel Online

VLOOKUP is compatible with Excel Online Excel functions optimized for use in the web-based Excel Online platform Click to see all.
Operating System 💾

Specifies the operating systems where the function can be used < including Windows< macOS< and web platforms

For all*

Windows

Excel functions optimized for Windows operating system
MacOS

Excel functions optimized for MacOS users
Web Excel

Excel functions available in web-based versions
Required Arguments Count 🔢

Number of mandatory arguments needed for the function to work properly

COUNTIFS

2

COUNTIFS needs 2 required arguments Click to see all.

INDEX

3

INDEX needs 3 required arguments Click to see all.

VLOOKUP

4

VLOOKUP needs 4 required arguments Click to see all.
Required Arguments Type 📊

The data types accepted as valid input arguments for the function

For all*

Number

Excel functions that perform calculations specifically with numerical inputs

COUNTIFS

Range

COUNTIFS accepts Range as input types Excel functions that operate on cell ranges for calculations Click to see all.

Text

COUNTIFS accepts Text as input types Excel functions specialized in text string manipulation and processing Click to see all.

INDEX

Array

INDEX accepts Array as input types Excel functions that specifically work with array inputs for calculations Click to see all.

VLOOKUP

Range

VLOOKUP accepts Range as input types Excel functions that operate on cell ranges for calculations Click to see all.

Text

VLOOKUP accepts Text as input types Excel functions specialized in text string manipulation and processing Click to see all.

Boolean

VLOOKUP accepts Boolean as input types Excel functions that work with true/false logical inputs for decision-making Click to see all.

Evaluation Comparison

Pros ✅

Key advantages and strengths of the Excel function

COUNTIFS

Flexible Criteria Options

Multiple Conditions

Easy To Use

Handles Multiple Criteria

Flexible

INDEX

Powerful With MATCH

Excel functions working with MATCH enable powerful lookup and reference capabilities Click to see all.

Flexible Lookup

Excel functions with flexible lookup capabilities enable versatile data searching and matching Click to see all.

Very Flexible

Fast Performance

Powerful

Powerful Excel functions offer advanced capabilities for complex calculations and data manipulation Click to see all.

Flexible

VLOOKUP

Powerful Search Capability

Flexible Matching

Powerful Search

Common In Business
Cons ❌

Limitations and potential drawbacks of the Excel function

COUNTIFS

Complex Syntax For Multiple Criteria

Performance Issues With Large Datasets

Limited To Equal Conditions Only

Case Sensitive

Functions where text matching is affected by letter case can cause unexpected results Click to see all.

INDEX

Complex Syntax

Requires Understanding

Complex For Beginners

Requires Understanding Of Arrays

Learning Curve

VLOOKUP

Left To Right Only

Can Be Slow With Large Datasets

Functions that process large amounts of data may significantly impact spreadsheet performance Click to see all.

Right-Only Search

Functions that can only search from right to left in text Click to see all.

Can Be Slow

Ratings Comparison

Ease of Use Score 📊

User-rated score for function's ease of use

COUNTIFS

8

User-rated score for function's ease of use (25%) Having high ease of use score means the function is more intuitive and user-friendly. Click to see all.

INDEX

7

User-rated score for function's ease of use (25%) Having high ease of use score means the function is more intuitive and user-friendly. Click to see all.

VLOOKUP

7.5

User-rated score for function's ease of use (25%) Having high ease of use score means the function is more intuitive and user-friendly. Click to see all.
Versatility Score 📈

Rating for function's adaptability to different scenarios

COUNTIFS

9.5

Rating for function's adaptability to different scenarios (25%) Functions with higher versatility scores can be used in more diverse scenarios and applications. Click to see all.

INDEX

9.5

Rating for function's adaptability to different scenarios (25%) Functions with higher versatility scores can be used in more diverse scenarios and applications. Click to see all.

VLOOKUP

9

Rating for function's adaptability to different scenarios (25%) Functions with higher versatility scores can be used in more diverse scenarios and applications. Click to see all.
Performance Score ⚙

Rating for function's execution speed and efficiency

COUNTIFS

8.5

Rating for function's execution speed and efficiency (25%) Functions with higher performance scores execute faster and use system resources more efficiently. Click to see all.

INDEX

8.5

Rating for function's execution speed and efficiency (25%) Functions with higher performance scores execute faster and use system resources more efficiently. Click to see all.

VLOOKUP

7

Rating for function's execution speed and efficiency (25%) Functions with higher performance scores execute faster and use system resources more efficiently. Click to see all.
Reliability Score 🛠

Rating for function's consistency and error handling

COUNTIFS

9

Rating for function's consistency and error handling (25%) Functions with higher reliability scores produce more consistent results and handle edge cases better. Click to see all.

INDEX

9

Rating for function's consistency and error handling (25%) Functions with higher reliability scores produce more consistent results and handle edge cases better. Click to see all.

VLOOKUP

8.5

Rating for function's consistency and error handling (25%) Functions with higher reliability scores produce more consistent results and handle edge cases better. Click to see all.
Score ⭐

Overall rating combining all scoring attributes

COUNTIFS

8.8

The overall score for COUNTIFS is 8.8. Click to see all.

INDEX

8.5

The overall score for INDEX is 8.5. Click to see all.

VLOOKUP

8

The overall score for VLOOKUP is 8. Click to see all.

Alternatives to COUNTIFS

Known for Multiple Condition Sum

🔢 needs fewer arguments than COUNTIFS

Known for Counting With Conditions

Known for Multiple Criteria Based Average

Known for Conditional Sum Calculations

📊 is easier to use than COUNTIFS

Known for Conditional Average Calculations

📊 is easier to use than COUNTIFS

⚙ performs better than COUNTIFS

🛠 is more reliable than COUNTIFS

Known for Finding Nth Largest Value

📊 is easier to use than COUNTIFS

Known for Finding Nth Smallest Value

📊 is easier to use than COUNTIFS

Known for Counting Numeric Cells

📊 is easier to use than COUNTIFS

⚙ performs better than COUNTIFS

🛠 is more reliable than COUNTIFS

⭐ is rated higher than COUNTIFS

Known for Multiple Criteria Max

🔢 needs fewer arguments than COUNTIFS

Known for Count Non-Empty Cells

📊 is easier to use than COUNTIFS

⚙ performs better than COUNTIFS

🛠 is more reliable than COUNTIFS

⭐ is rated higher than COUNTIFS

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